Documentation Service

Referenz: J18116
Ort / Standort: Headquarters | Darmstadt
Anmeldeschluss für Bewerbungen: 15.01.2019 23:59 CET
Kategorie: Operations & Engineering Services

Telespazio VEGA is one of the leading service provider to the European Space Agency's Operations Centre in Darmstadt, Germany for over 30 years. We are currently seeking to expand our presence in a number of Administrative and Management Support services from 2019, primarily within two service domains; namely Business Management and Control support and Administrative Support.

Objective

As part of the Administrative Support domain, we are looking for additional staff to complement our existing teams in the areas of Secretarial Services, Management Support Services and the Documentation Services. This specific opportunity is relating to the Documentation Service.

Responsibilities / Duties

The following list provides an overview of the likely tasks to be assigned by the Service Manager to a member of the Documentation team:

  • Administration of Documentation Library
  • Keep tracking information
  • Maintain distribution list
  • Maintain Documentation catalogue
  • Distribution of Documents upon request
  • Applicants must have a secondary education and professional training in administrative/documentation techniques.

Qualifications / Experience

Applicants must have a secondary education and professional training in administrative/documentation techniques. 

Essential Skills

  • Applicants must be highly proficient in MS Office (Word. Excel & PowerPoint), PDF Editing, Corporate E-mail Systems (Lotus Notes/Outlook) and Documentation Management Systems, such as ECLIPSE.
  • Candidates are expected to demonstrate good organisation skills, attention to detail and the ability to establish and maintain effective working relationships.
  • Self–motivation and the ability to work independently in an international environment.  
  • The working language of the Agency is predominantly English. Fluency in English (spoken and written) is mandatory. Knowledge of another member state language, such as German or French, will be considered an asset.

Desirable Skills

Understanding the concepts and requirements for service delivery as part of a service team.

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